PRIVACY NOTICE TO CALIFORNIA EMPLOYEES AND JOB APPLICANTS REGARDING THE COLLECTION OF PERSONAL INFORMATION
Hagerty Consulting Inc. (“Hagerty” “us” or “we”) adopts this Privacy Notice to California Employees and Job Applicants Regarding the Collection of Personal Information (the “Privacy Notice”) to comply with the California Consumer Privacy Act (“CCPA”) and the California Privacy Rights Act (“CPRA”). If you are not a California resident, you are receiving this Privacy Notice for your knowledge regarding the collection, use, and retention of your personal information by Hagerty. Any terms defined in the CCPA and/or CPRA have the same meaning when used in this Privacy Notice. Employees and job applicants with disabilities may access this Privacy Notice in an alternative format by contacting Hagerty Human Resources.
Hagerty is committed to protecting the privacy and security of personal information. Hagerty, in the regular course of its business, asks job applicants, prospective employees, and employees to provide personal information that is necessary and related to your employment or prospective employment with us. This Privacy Notice describes how Hagerty collects and uses your personal information, the categories of personal information it collects, and instances where Hagerty may disclose your personal information to third parties. Hagerty will only collect and process your personal information in accordance with this Privacy Notice unless otherwise required by applicable law.
Categories of Personal Information and Sensitive Personal Information Hagerty Collects and How We Use It
Hagerty collects and processes your information for human resource, employment, and benefit administration purposes, to communicate with you, and where necessary, to comply with any local, state, and federal legal obligations. Hagerty obtains the categories of personal information and sensitive personal information listed below directly from you and the information you provide during your job application, your new hire paperwork and employee onboarding process, the selection of your employee benefits, and on an on-going basis during your employment with us. Hagerty also obtains a background check from an outside agency using your information.
Hagerty collects the following information:
Personal identifiers you provide when you apply for a job, supply information for your benefits, or in the context of your employment with us, such as your first and last name, your address, your email address, telephone number, date of birth, social security number, telephone number, unique personal identifier, driver license number, passport number, and/or other government identification numbers, immigration and work authorization status, signature, and username created when you apply for a job with us. Hagerty collects this information to make employment and/or job-related decisions that involve you, to fulfill or meet the reason you provided the information as a job applicant or employee, to provide you with employment with Hagerty, to manage your employment relationship with us, to communicate with you, for general employee administration and processing (including employee payroll and tax purposes and benefits administration), for I-9 processing and to determine your eligibility to work, for 1099 processing for independent contractors, and to send company information to you. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Demographic and diversity information such as age, race, sex, gender, citizenship, national origin, marital status, veteran or military status, medical condition, and mental or physical disability. Hagerty collects this information to comply with local, state, and federal laws and regulations, new hire processing, for payroll and benefit purposes, for I-9 processing, for Equal Employment Opportunity reporting, to provide any necessary accommodation in accordance with the Americans with Disabilities Act, and for providing work-sponsored health insurance. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Financial information includes bank account information, state identification number, signature, tax selections, pay rate, and payroll deduction information. Hagerty collects this information for employee-related human resource administration (including employee payroll and benefits administration), benefits selection and enrollment, I-9 and 1099 processing, for processing work-related claims (for example, insurance or payment claims), and for payroll and direct deposit purposes. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Benefits selection and related information such as your benefit selection, social security number or other government identification number, and date of birth. Hagerty collects this information to administer benefit claims and for employee-related human resource administration. Information regarding benefit selection and related information is retained for the duration of the benefit plan plus six (6) years unless legally required to retain for a longer or shorter period. Other information containing social security numbers or other government identification numbers and date of birth are retained for seven (7) years after your employment has ended unless legally required to retain for a longer or shorter period of time.
Professional and employment-related information such as current or past employment history, degrees earned, employee status and title, training and development information, disciplinary and counseling information, and termination information. Hagerty collects this information to make hiring and promotion decisions and for other general human resource administration purposes. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Beneficiary Information of your beneficiaries and dependents, such as name and contact information, relationship to you, birth date, social security or other government identification number, and any other information necessary to process any benefits claims. Hagerty collects this information for benefit administration purposes. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Emergency Contact Information of person(s) you designate as your emergency contact(s), such as their name and contact information, and their relationship to you. Hagerty collects this information to maintain contact information should an emergency involving you arise during your employment.
During the COVID-19 pandemic, information relevant to the COVID-19 pandemic, such as your vaccination status, copies of your vaccination card, health screening questions of whether you are experiencing related symptoms, whether you have been quarantined or selected to self-quarantine, whether you have been tested for COVID-19 and the date and results of any such test, and the date you returned to work after any COVID-19 related absence. Hagerty collects this information to comply with requests, demands, or orders received from government bodies, regulatory agencies, and other third parties with the right, authority, or authorization to make such request, demand, or order. This information is retained for seven (7) years after your employment has ended unless legally required to retain it for a longer or shorter period of time.
Unless otherwise indicated above, Hagerty will retain the above information for the duration of your employment with Hagerty plus an additional two years after employment has ended unless legally required to retain the information for a longer or shorter period of time. In the case of a job applicant who is not hired by Hagerty, we will retain the information for two years unless legally required to retain it for a longer or shorter period of time.
Disclosure to Third Parties
Hagerty does not sell or otherwise disclose your personal information to any third parties for any monetary consideration. Hagerty only shares your personal information with service providers to the extent necessary to administer employee benefits, including for payment of wages, tax processing, and health insurance, and in connection with its human resource activities. Hagerty also discloses your information when required by local, state, or federal law.
Any disclosure of COVID-19-related information to management and employees at locations where an employee that tests positive was working will be to the extent necessary so that other employees in contact with them can self-isolate, monitor symptoms, and/or get a COVID-19 test for sanitizing purposes, or to report to relevant authorities. The result of a positive test may also be shared anonymously to third-party cleaning services to the extent necessary that sanitizing action needs to be taken due to a positive test to protect the safety of other employees.
Your Rights Regarding the Information Collected
If you are a California resident, you can make certain requests regarding your personal information. We will fulfill each of these requirements per the requirements of California law.
You can request a copy of the personal information we have about you, including a list of categories of your personal information that we have shared with another company for business purposes.
You can request that we correct or delete your personal information. Any request to delete may be limited by Hagerty’s rights and legal obligations under the CCPA, CPRA, and other applicable federal and state laws.
To exercise the California privacy rights described above, please mail your request to 1618 Orrington Avenue, Suite 201, Evanston, IL 60201, Attention: Human Resources, or call us at (847) 492-8454 or submit securely online via https://hagertyconsulting.com/our-firm/contact/
Changes to This Privacy Notice
Hagerty reserves the right to update this Privacy Notice at any time and will provide you with a new Privacy Notice when and if any updates are made. If Hagerty would like to use your previously collected personal data for different purposes than those it notified you about at the time of collection, Hagerty will provide you with notice and, where required by law, seek your consent before using your personal data for a new or unrelated purpose. Hagerty may process your personal data without your knowledge or consent only where required by applicable law or regulation.